Updating Personal Information in Employee Dashboard

You can update certain personal details directly. Keeping your information accurate and up to date helps ensure respectful and appropriate communication and supports the institution’s equity and inclusion reporting requirements.

Please note that while some fields can be updated by you directly, others require a request to Human Resources.

Sex – This field is view-only. If you need to make changes to your biological sex designation, please submit a request to Human Resources through Service BCIT.

Preferred First Name – If you prefer to be addressed by a name other than your legal first name (e.g., a nickname or chosen name), you can update it in this field. This name will be used in internal communications and systems where possible.

Gender Identification – Select the gender with which you identify. This information is collected in accordance with the Gender and Sex Data Standard established by the Government of British Columbia.

Once you have made the necessary updates, click Update to save your changes.

NOTE: Employees are not permitted to edit their BCIT employee email address or their myBCIT email address.

You can add or update a personal email address in your Employee Dashboard.

To add a personal email address:

1. Click Add New to add an external email address to your Personal Information (e.g., Gmail, Yahoo, etc.)
2. Email Type: From the drop-down menu, select External Email Address.
3. Email Address: Enter your personal email address.

4. Click Add.

NOTE: You can have only one external email address on file. You cannot add additional addresses, but you can edit the existing one..

You can add new phone numbers or update existing ones in your Employee Dashboard. Editable fields will display a pencil icon for changes or a trash icon for deletion.

• Click the pencil icon to edit any existing phone numbers.
• Click the trash icon to delete any existing phone numbers.
• Click Add New to add a new number.

To add a phone number:

1. Phone Type: Click on the drop-down to select from a list of possible phone types.
2. Phone Number: Enter the area code + phone number.
3. International Access Code and Phone Number: If applicable, enter the international phone number.
4. Click Add.

There are two options of changing your address. You can click on the pencil icon to Edit the existing address, or click on Add New to create a new address.

OPTION 1 – Editing your current address

Edit your current address by filling in the new Valid From date, fill out all the fields with the new information, and click Update.

Your Personal Information page will update with the display of your new address, with the adjusted Current date:

OPTION 2 – Adding a new address, but keeping your previous address information

NOTE: You will not be able to add a new address if your current address does not have a valid End Date.

1. Edit your current address by adding a Valid Until date, and then click Update.
   
2. Click on Add New to create the new address, select the Address Type, add a Valid From date, fill out the necessary fields and click Add.
   
   Your Personal Information page will update with the display of both addresses, with the effective dates:
   

To manage your Emergency Contacts:

• Click the pencil icon to edit an existing contact.
• Click the trash icon to delete a contact.
• Click Add New to add an additional contact.