This page provides a basic data summary view for a student account, including last name, first name, birth date, address details, course history and ‘Status in Canada’ information.
This page provides a basic data summary view for a student account, including last name, first name, birth date, address details, course history and ‘Status in Canada’ information.
This page is a ‘combined’ search form to be used in place of all other ‘search forms/ pages’ such as:
SOAIDEN (Person Search)
GUIALTI (SSN/SIN/DOB Alternate ID Search)
GUISRCH (General/Email Search)
Accessing the SWIIDNS page directly
Click on the Dashboard icon or the Search icon. Type SWIIDNS in the search bar, and press <Enter>. Or click on the population underneath to get into the page.
Accessing the SWIIDNS page from another Banner page
Access to SWIIDNS can also be navigated through other pages such as SPAIDEN, SAAQUIK, SAAADMS, SFAREGS, SGASTDN or GOAINTL. In the key block area of those pages, you can navigate to SWIIDNS in the following two ways:
Click the Search (ellipses) to the right of the ID field, and select BCIT: Person/Email Search.
OR click on the RELATED icon found on the top menu bar and scroll down to find and select BCIT: Person/Email Search (SWIIDNS). FYI: When you first enter the SWIIDNS page, you will be automatically defaulted into a “Person” search. Please follow separate instructions below if you want to navigate through an “Email” search only.
You will be automatically defaulted into a Person Search to locate a Student ID.
Basic filter
Enter your search values into the default filter boxes. If you would like to add another search criteria, click on the drop-down to the right of Add Another Field.
Hints
Filter search results by populating at least 1 of the following fields – legal Last Name, legal First Name, Preferred Name, Date of Birth or SIN. Your security access determines which fields are available to you.
Use wildcard (%) to maximize the search. The wildcard is a placeholder represented by %, which can be interpreted as any character (including spaces) Example:
Last Name = Smith%, First name = %son%, SIN = %1234
DOB without hyphens/ no wildcards (DDMMMYYYY)
Use wildcards (%) for DOB searches:
%mmm% to find birthdate by month – Ex. %oct%
10% to find all related 10th day birthdates
%196 to find all related DOB years with ‘196’ in them
Tip: To retain filtering fields (that were not originally a default), click the Settings icon and select Save Filter Settings.
Advanced filter
Alternatively, you may select the Advanced Filter tab to make a specific query without the ‘wildcard’ (%) option.
NOTE: Click on the Field drop-down to the right of Equals to make a guided selection.
For users who have access to the Birth Date option/filter, you must input the full Date of birth in correct context when using ‘Equals’. (Ex. DD-MM-YYYY or 05051942 for May 05 1942)
When all search values are entered, press GO or <F8> to execute search.
Results of your search will display.
If there is more than one Student ID listed, highlight on the chosen ID to see the related data in the ‘sections’ below. Scroll down on the bar to the right to view all information pertaining to the Student ID highlighted.
SWIIDNS will populate 3 records per page as the default (this is done to display the most information related to each ID on one page). Use the arrow buttons to scroll over to view all pages; or change the pagination by choosing the number of records to display “Per Page”.
Use Next Section button or <Alt+PageDown> to move down to the next sections.
Use Previous Section button or <Alt+PageUp> to move back up the sections.
Once a specific ID is highlighted, the Section information below is related to that ID (Email Address, Address Details, General Student, VISA, Course History).
Click on Filter Again to refine search if necessary, (all previous parameters will be retained), and press GO or <F8> to execute search again.
FYI: Double-click on the selected ID to retain the highlighted ID selection into the next page you may go into, such as SPAIDEN. Or if your search started from SPAIDEN (or any other Page), then the ID will populate back into key block page of SPAIDEN.
When you enter into the SWIIDNS page, it will automatically default into an active Person Search. Therefore if you try to click on Email Search, it will give you an error message of “Operation not allowed while in query mode” in red on the top-right corner.
Click on the Close (X) button at the top-left corner of your page. This will allow you to exit from the Person Search.
A message in green will then pop up stating “Query canceled”.
Click on Email Search.
Click on the Next Section button or <Alt+PageDown> to open up the box under Email Address.
Email Address: Enter the email address provided (wildcard function ‘%’ is also available here). NOTE: In this section, you have the option of using the Basic Filter or Advanced Filter.
Press Go or <F8> to execute search.
From the email address entered, information will populate into all the sections.
Click on Filter Again to return back to enter another email address.
If there are two ID’s for the same person OR two different people are applied to one ID:
All duplicate/multiple record merges, screen print the search results, using Paint, Snipping Tool, or Snagit.
For departments within the Registrar’s Office, please email to ro-support@bcit.ca
For departments outside the Registrar’s Office, please email to jmedema@bcit.ca
Please mark URGENT in the subject line of the email when applicable. Examples of Subject Lines:
New Student ID card needed
Registration pending
Transcript Order pending, etc.
If there is a disparity (ex. DOB, MA, Ph), please confirm correct information.
If there are two different students entered into one ID, record/confirm as much data as possible and submit with your “merge/separate” request as appropriate.
Contact (ie. mailing, email, phone)
Biographical information
Course history information confirmed
Note:Urgent merge requests will be processed as priority; all others will be processed as received.
