Onboarding considerations for Student Employees

As a student, you already have a BCIT email address that ends with @my.bcit.ca. As part of your employee onboarding, you will also be assigned a second email address ending in @bcit.ca, which is linked to your employee account.

To better understand the differences between your student and employee accounts—and when to use each—refer to this article: Using the right BCIT account: If you are an Employee and a Student

Once you are onboarded as a student employee, you will need to self-enroll in Microsoft Multi-Factor Authentication (MFA) using your new employee email address (ending in @bcit.ca). This employee MFA setup is required to access BCIT resources available to faculty and staff.

For step-by-step instructions, please refer to: About Employee Multi-Factor Authentication

If your employment with BCIT ends and you continue as a student, you will need to revert to using your student MFA method once your offboarding is complete.

The student employee onboarding process may vary by department and school; however, a student requisition form must be submitted to Payroll to initiate the hire. To avoid delays in access provisioning, please submit the requisition form to Payroll at least 12 days before the student employee’s start date.

Payroll aims to process requisition forms within five business days of receipt, regardless of the timesheet schedule. Once processed, Payroll will send a confirmation email.

By default, student employees will receive basic employee access up to 7 days before their start date. For information on requesting additional access, please see the section below.

By default, student employee access is limited. If your student employees need access to additional BCIT systems—such as email, file directories, or other resources—please submit a request through Service BCIT under the IT Services catalogue.