Recording Attendance in Banner for Attendance Keepers

Specific employees in work areas are designated as Attendance Keepers as part of their regular work duties. These people record the sick time, vacation time and other absences from work for a group of employees in their area.

The following instructions help navigate you through Banner 9 to record attendance for an employee.

For Attendance Keepers to have access to the Banner Attendance pages and Cognos reports, their manager must send a request for BANNER-ATTEND security and Attendance Groups to IT services
Once the request is complete by IT, the request will be triaged to an HR Systems Administrator to provide access to the Attendance Group requested.

Follow HR’s Attendance Keepers Loop Page to keep up to date on the latest information.

In this Loop page, you can reference the Attendance Manual. This manual is intended as a reference guide for Attendance Keepers, as well as for management staff and other employees who would like to learn more about attendance.

Accessing and managing employees through PWAIDEN

The Attendance Keeper uses this Banner page to access the attendance records for the employees that they are authorized to update (a particular group).

Click on the Dashboard icon or the Search icon on the menu panel.
Type PWAIDEN in the search bar, and then click on the selection below.
A list of employee ID’s that the Attendance Keeper has security access to will display.
NOTE: The view of records may default to a pagination of 20 per page. The total number of employees the Attendance Keeper has access to manage will be indicated on the bottom-right corner (Record 1 of *). If ID’s are numerous, navigate and scroll over to see list of employees on the next page, or adjust the pagination (number of lines) to view per page.
Identify your selected employee line, and click on the Attendance button to take you to enter daily attendance records using the PWAATDT Banner page OR click on the Entitlements button to record the yearly entitlements for vacation, sick time, banked sick time and banked earned time using the PWAATTL Banner page.

Follow these steps when clicking on the Attendance button or Entitlements button from PWAIDEN:

Attendance button → PWAATDT (BCIT Attendance Data Entry Form)

This page is used to enter daily attendance records, using codes to indicate types of absences.

From PWAIDEN, identify the employee line, and click on their Attendance button. You will be directed to the key block page of PWAATDT. The employee ID + name will populate.
Year: Enter the applicable year.
Month: Enter the applicable month. You can enter numeric month + <tab>, or enter 3-letter month.
Click Go or <Alt+PageDown>
Absence Code: Enter the code + <tab>.
NOTE: If uncertain of the code, click on the ellipses (•••) to search and select code.
* Please refer to HR’s Attendance Manual for codes and rules.
Description: This will default in accordance to the Absence Code entered.
Date: Enter the day this absence occurred + <tab>
Day: This will default in accordance to the Date entered.
Hours: The Hours will default to 7. Amend and enter the actual hours allotted for this absence, if different.
Comments: Add any applicable comments.
NOTE: This field will only allow you to save 60 characters per box. Use this for abbreviated remarks regarding this specific month that is displayed.
Click SAVE or <F10>.
A message will pop up confirming the save. You can always hide the message by clicking on the number at the top-right corner to the right of the TOOLS menu.
Too add additional lines, move your cursor back into the section with the Absence Code.
You can click on the buttons to make any additional changes: Insert, Delete, or Copy. Follow steps again and click SAVE or <F10>.
Click Start Over or <F5> to return to the key block page of PWAATDT to enter a different Year and/or Month, if applicable.
If in the key block page of PWAATDT, click on Close (X) or <Ctrl+Q> to return to your PWAIDEN page.

Entitlements button → PWAATTL (BCIT Attendance Entitlements Form)

This page is used to record the yearly entitlements for vacation, sick time, banked sick time and banked earned time. The system will use the entered daily absence codes to calculate and display current balances.

From PWAIDEN, identify the employee line, and click on their Entitlements button. You will be directed to the key block page of PWAATTL. The employee ID + name will populate.
Year: Enter the applicable year.

Click Go or <Alt+PageDown>

The main page will populate with existing or carried over information.

NOTE:

At the beginning of the year for BCGEU and Management staff, you will have to re-enter the Sick Time for the rollover as the previous year will carry over.
When new staff members start, complete the Entitlements information on the page. Usually SK (Sick Time Taken) and VA (Vacation – Annual Entitled) codes are used for new employees.

Code: Enter the Entitlement code additions or changes.
NOTE: If uncertain of the code, click on the ellipses (•••) to search and select the code.
Fill in the numbers applicable to the employee in the following columns to the right.
Hours per day: The employee’s normal hours per day work schedule (the system will divide the hours by this factor to display time in days).
NOTE: Do not change the hours per day for those working part-time or modified work weeks.
Group 1: This indicates the attendance group number for the employee.
Group 2: (Optional) This indicates the attendance sub-group for the employee.
‎Sign Off: A check box for the Attendance Keeper to indicate that Yearend is complete.
* Please refer to Yearend procedures.

Carried Comments (Independent of Year): For display on any/all years – enter abbreviated comments up to 60 characters per box to explain start date, extra entitlements, temporary conditions, etc.

RECOMMENDED INFORMATION TO NOTE IN THE COMMENTS AREA:

Start Date of employment.
Union that the employee is a member of.
If flex schedule, enter the Flex Day start (the flex renews every year).

Yearly Comments (Tied to Year listed above): For this particular year’s display only – enter abbreviated comments up to 60 characters per box to explain extra entitlements, temporary conditions, gaps in time (etc) that are particular to this year.
Click SAVE or <F10>
A message will pop up confirming the save. You can always hide the message by clicking on the number at the top-right corner to the right of the TOOLS menu.
Click the Start Over or <F5> to return to the key block page of PWAATTL to enter a different year for the same employee, and repeat steps.
If in the key block page of PWAATTL, click Close (X) or <Ctrl+Q> to return to your PWAIDEN page.

Recording Attendance in Banner for Attendance Keepers

NOTE

Attendance Keepers Loop page

Accessing and managing employees through PWAIDEN

Follow these steps when clicking on the Attendance button or Entitlements button from PWAIDEN:

Attendance button that takes you to PWAATDT

Attendance button → PWAATDT (BCIT Attendance Data Entry Form)

Entitlements button that takes you to PWAATTL

Entitlements button → PWAATTL (BCIT Attendance Entitlements Form)

More information about Banner