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Adding an Attendee to a Meeting Request in Outlook & OWA

When sending a meeting invitation you cannot add someone as a CC or a BCC to the meeting invite. Use the following instructions that detail how to define optional attendees in the meeting invitation.

How to modify groups using Outlook Web Access (OWA)

  1. Go to your Outlook calendar by clicking on the squares icon in the top-left corner and select Calendar.web page snippet training for Outlook
  2. In the Outlook calendar click New then select Calendar Event.web page snippet training for Outlook
  3. In the new meeting window that opens, select Scheduling Assistant.web page snippet training for Outlook
  4. In the Add Attendees field type in the name of an optional person you wish to add to the meeting.web page snippet training for Outlook
  5. Right click on the name of the attendee and select Attendance optional.web page snippet training for Outlook

How to modify groups using the Outlook application

  1. In your Outlook calendar, click on the New Meeting icon in the ribbon.web page snippet training for Outlook
  2. In the new meeting windows that opens, Click on Scheduling Assistant.web page snippet training for Outlook
  3. Click on the Add Attendees button at the bottom left of the Attendees list.web page snippet training for Outlook
  4. In the Select Attendees and Resources window, you can add people as required or optional. Select the person you wish to add click on either the Required or the Optional button to add them to the invite.web page snippet training for Outlook