Using Zoom with Telepresence Devices

In the meeting room:

1. On the room’s Wall Panel, Press the All Displays On button.
   
2. On the next screen, press the Video Conference button.
   
3. On your laptop, start your Zoom meeting.
   • Note: You can start the meeting either by clicking on the link in your Outlook calendar or by starting the meeting from within the Zoom app. Your laptop should be the host.
4. If your laptop asks to connect audio, refuse, or if it connects audio automatically, disconnect it by clicking on the menu next to to the Mute button and choosing Leave Computer Audio.
   
5. On the Touchpad for the meeting room, press the Call button.
   
6. Scroll down to Zoom Meeting and press it.
   
7. Press the Call button.
8. One of the screens will have a Zoom dialog visible.
   
   You can either:
   • Enter the Meeting ID and Password where prompted.
     OR
   • Use the Pairing method.
     1. On your laptop, from your active Zoom meeting, click on the Participants menu and then click Invite.
        
     2. Click the Room System Tab and enter the displayed pairing code where prompted.
        
     3. Click the Invite button.
        • Note: You may need to wait for 30 seconds to a minute for the room system to be connected.
        • Important: If you had the “Mute all on entry” option set for this meeting, you will need to unmute the meeting room in order to use the room audio.

In the General Boardroom:

1. On your laptop, start your Zoom meeting.
   • Note: You can start the meeting either by clicking on the link in your Outlook calendar or by starting the meeting from within the Zoom app. Your laptop should be the host.
2. If your laptop asks to connect audio, refuse, or if it connects audio automatically, disconnect it by clicking on the menu next to to the Mute button and choosing Leave Computer Audio.
   
3. On the Touchpad for the room, press the Call button.
   
4. Scroll down to Zoom Meeting and press it.
   
5. Press the Call button.
6. The screen will have a Zoom dialog visible.
   
   You can either:
   • Enter the Meeting ID and Password where prompted.
     OR
   • Use the Pairing method.
     1. On your laptop, from your active Zoom meeting, click on the Participants menu and then click Invite.
        
     2. Click the Room System Tab and enter the displayed pairing code where prompted.
        
     3. Click the Invite button.
        • Note: You may need to wait for 30 seconds to a minute for the room system to be connected.
        • Important: If you had the “Mute all on entry” option set for this meeting, you will need to unmute the meeting room in order to use the room audio.
7. Make sure that the room is not muted when you start the meeting.
   • As a Host, click on Participants to see the audio status of each participant.
   • Your Meeting setting might be set to Mute on Entry.
8. Control mute/unmute from Zoom.

On your laptop, click the End button in your Zoom meeting, then click the End Meeting for All option. This should disconnect all participants, including the meeting room.

If you want to be absolutely certain, you can select End Call on the room’s touch pad and/or End Connection on the wall panel.