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Using Conferencing Units with Microsoft Teams and Other Meeting Software (Zoom, Webex, etc.)

Using the conferencing units installed in some meeting rooms can help you to improve the experience of hybrid meetings (meetings with both in person and online participants) with better sound quality and better visibility of in person participants. Quite a few meeting rooms and Town Square C and D have these devices in place (see full lists for the Burnaby and DTC campuses below), and they can be used for Teams, Zoom, Webex and other meetings.


Important: Teams replacing Zoom

Zoom is a video conferencing tool which will be available for all BCIT employees until April 20, 2024 and available to faculty only until May 31, 2024 (to permit instructors using Zoom for instruction to complete their courses for the current term). BCIT is launching Microsoft Teams as a replacement for Zoom meetings (in addition to its workgroup communication and collaboration functionality) first in a limited pilot starting in February 2024 and then to all BCIT employees on March 25, 2024. Learn more about getting started with Microsoft Teams.

Although there are multiple ways to join meetings with conferencing units (detailed below), the simplest method is to tap the Join button for your meeting on the in-room conferencing unit touch pad. In order for your meeting and its Join button to appear on the touch pad, the following criteria must be met:

  • The equipped meeting room has been added to the meeting invite,
  • The invite that was sent to the meeting room included the online meeting information (Teams meeting information block, Zoom link, etc.),
  • The meeting room has either immediately and automatically accepted the meeting invite, or accepted once the room owner has approved the request to use the meeting room.