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ShareFile Replacing ShareIn & ShareOut Resources

Important update:

The retirement of ShareIn, ShareOout, and TeamFiles will be deferred to a TBD date.


Please note:

ShareFile is not intended to replace The Learning Hub (D2L). The Learning Hub is still the best place to host your course content.

ShareIn and ShareOut are being retired. The new ShareFile service can replicate much of the functionality of ShareIn and ShareOut, however, it does work quite differently.

If you would like to use ShareFile to distribute and collect files from students there are some different approaches you can take. This document will explain the behavior of these different approaches. This is not a how-to document, there are links in the document below to articles with step by step instructions.

ShareIn

The current ShareIn functionality is used by students to submit files to an instructor. ShareFile provides two different methods that could be used to allow students to submit files.

Option 1 – Sharing a folder (aka, adding users to a folder)

Please see the instructions for sharing a folder for more information.

Behavior:

  • You can add internal users (ShareFile calls these employees even though at BCIT this includes both employees and students) or external users (ShareFile calls these clients and you can create client accounts yourself) to a folder.
  • To replicate the Share-In behavior you need to ensure that the users you add only have Upload permission, this will allow them to put files in the folder, see their own files but not see or access anyone else’s files. They will be able to delete and replace their own files. Files will be date and time stamped with their submission time.
  • The people with whom you have shared the folder will see the folder under their Shared Folders. This folder will not sync automatically to their desktop unless they specify it in the Preferences for the Sync Client. They can upload files using the web app the same way they can to any other ShareFile folder.

Option 2 – Request link

Please see the instructions for creating a request link for more information.

Behavior:

  • The functionality depends on the parameters you choose:
    • Upload location – where the files will be uploaded to.
    • Notifications – whether you receive an email when files are uploaded.
    • Security – whether uploaders need to provide a name (un-verified) and how long the link will work for.
    • The link is not retrievable from ShareFile after it has been created – you can copy this link to the clipboard and paste it into a document in order to save it but if you lose the URL simply re-create it with the same parameters.
  • You can send the link to as many people as you like regardless of whether or not they have ShareFile accounts.
  • When the recipient clicks on the link they will be taken to a web page where they enter their name and email address – this is used to identify the file once it has uploaded.
  • They can then drag their file(s) or the zipped contents of a folder to the window and they will upload. They cannot upload a folder.
  • The uploader cannot see the contents of the folder including their own file, however, they will receive a notification in the browser and an email informing them that the upload completed.

ShareOut

The current ShareOut functionality is used by instructors to distribute files to students. ShareFile provides two different methods that could be used to allow students to access files.

Option 1 – Sharing a folder (aka, adding users to a folder)

Please see the instructions for sharing a folder for more information.

Behavior:

  • You can add internal users (ShareFile calls these employees even though at BCIT this includes both employees and students) or external users (ShareFile calls these clients and you can create client accounts yourself) to a folder.
  • To replicate the Share-Out behavior you need to ensure that the users you add only have Download permission, this will allow them to retrieve files from the folder but, not upload or modify any files in the folder.
  • The people with whom you have shared the folder will see the folder under their Shared Folders, this folder will not sync automatically to their desktop unless they specify it in the Preferences for the Sync Client. They can download files using the web app the same way they can to any other ShareFile folder.

Option 2 – Send files

Please see the instructions for sending files for more information.

Behavior:

  • The functionality depends on the parameters you choose:
    • Files – which file, files or folders will be downloaded when the recipient clicks the link.
    • Notifications – whether you receive an email when files are accessed.
    • Security – whether uploaders need to provide a name (unverified), how long the link will work for and how many time the recipient can use it.
    • The link is not retrievable from ShareFile after it has been created – you can copy this link to the clipboard and paste it into a document in order to save it but if you lose the URL simply re-create it with the same parameters.
  • You can send that link to as many people as you like regardless of whether or not they have ShareFile accounts.
  • When the recipient clicks on the link they will be taken to a web page where they enter their name and email address – this is used if you choose to be notified about files being accessed.
  • If you send multiple files, recipients will be able to download one, some or all of the files.
  • If you send a folder, it will download as a zip file.
  • The uploader cannot see any files or folders other than those you sent with this link.