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Zoom FAQs Resource

I need to schedule a meeting on behalf of someone else. How do I do this?

In order for you to schedule a meeting on behalf of someone else, they will need to give you scheduling privileges in their zoom settings. Have the person you need to schedule for perform the following steps:

  1. Sign in to zoom.bcit.ca with their BCIT ID and password.
  2. On the left-hand menu click Settings
  3. Under the Meetings section, click other
  4. Find the settings section named Schedule Privilege, click the arrow next to Assign scheduling privilege to:
  5. Enter the BCIT email address for the delegate.
  6. Click Assign.

Once you have been given privileges you will see a new option to schedule on behalf of the user in your settings window the next time you schedule a meeting in Outlook. (Please note it can sometimes take a few hours before the new setting appears)

I keep getting an email saying that my meeting attendees are waiting. What is this?

If you are the host of a meeting and you have allowed participants to join without the meeting host, sometimes people will go into the meeting before you. When this happens zoom sends an email notifying you that they have arrived. If you want to turn off this email notification you can perform the following steps:

  1. Sign in to zoom.bcit.ca with your BCIT ID and password.
  2. On the left-hand menu click Settings
  3. Under the Meetings section, click Email Notification
  4. Uncheck the option for When attendees join before host.

Can I host more than one meeting at once?

No, you can only host one meeting at a time.