Using Zoom

Signing in to Zoom

In your web browser:

1. Go to zoom.bcit.ca.
2. Click on the Sign in button.
3. You will be redirected to a BCIT login page. Enter your BCIT ID (A0…) and password and click the Sign in button.

Alternative sign in:

1. Go to id.bcit.ca
2. Enter your BCIT ID and password. Click Sign in.
3. You will be redirected to a dashboard. Click on the Zoom button to sign in.

You are now signed in to Zoom, and will be directed to your Profile page.

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Installing the Zoom Meetings application

Although you can wait until it’s time to attend a Zoom meeting to install the app, doing so ahead of time will make for a smoother and quicker experience at meeting time.

In your web browser:

1. Go to zoom.bcit.ca/.
2. Click on the Download Client link at the bottom of the page.
3. Download the Zoom Client for Meetings and install it on your computer.
4. When the application loads after installing, click the Sign In button.
5. Click on the Sign In with SSO option.
6. Type “bcit” into the Company Domain field and click Continue.
7. You will be directed to a regular BCIT sign-in page in your web browser. Sign in with your regular BCIT ID and password.

• • Note: If you have recently signed in to another BCIT tool in your browser, you may end up skipping the sign-in step and find yourself back in the Zoom Meetings app already signed in. This is normal.

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Installing the Zoom Plugin for Microsoft Outlook

The plugin should be automatically installed on your BCIT-issued computer (if it doesn’t appear, restart Outlook). To install it on a different computer, in your web browser:

1. Go to zoom.bcit.ca.
2. Click on the Download Client link at the bottom of the page.
3. Download the Zoom Plugin for Microsoft Outlook and install it on your computer.

• Note: You will need to quit Outlook for the installation to proceed.

4. Open Outlook. You should see Zoom meeting options in the Home toolbar.

5. (Possible) Depending on whether you are currently logged into Zoom on your computer you may be asked to sign into Zoom the first time you open Outlook after installing the plugin. If so, you will likely encounter the following screen. Click on the Sign In with SSO option.

6. Type “bcit” into the Company Domain field and click Continue.

7. You will be directed to a regular BCIT sign-in page in your web browser. Sign in with your regular BCIT ID and password.

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Scheduling and sending invitations to a Zoom meeting in Outlook

Note: The same basic process works with small variations in all versions of Outlook available to BCIT employees, including Outlook using macOS, BCIT webmail, and Office 365. The Zoom Plugin for Microsoft Outlook and Zoom Meetings application are required for the steps below.

From your Outlook inbox:

1. In Outlook 2016 on your Windows PC:

• Click on the Schedule a Meeting button.
• In the Zoom Schedule Meeting dialogue that appears, change any of the default settings that you wish to change for this meeting. Refer to Zoom’s Help Center information about scheduling options. For most people the default values will be sufficient. When done, click the Continue button.

2. In BCIT webmail:

• Create a new Calendar event.
• Click on the small Zoom icon in the menu bar and click on  Add a Zoom Meeting.

• • Note: You may be asked to sign in to Zoom. Click the SSO link and enter “bcit” in the Company Domain field.
  • Note: You can edit your default meeting settings by clicking on settings rather than Add a Zoom Meeting.
• Outlook will open a standard meeting invitation and populate it with all needed Zoom meeting information. Modify the Subject Line and add any further context to the main content field above the Zoom information.
  • Important: Do not modify the Zoom information that was automatically added to the invite. Doing so has the potential to make it impossible for your attendees to connect to the meeting.
• Add invitees and/or physical meeting rooms (if appropriate) as usual. You can also use the Scheduling Assistant to help you find a good time for your meeting.
• Click the Send button to send your meeting.

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Joining a Zoom meeting (as a host or as an attendee)

If you have already installed the Zoom Meetings app on your computer, joining or starting a meeting is very simple. To do so:

1. Click on the meeting link in your Outlook meeting. A page will open in your web browser.
2. When a pop-up appears asking you to choose what application to use, confirm that it should use “Zoom Meetings”.
3. Zoom Meetings will launch and you will join the meeting.
4. Once in the meeting, you will be presented with window asking you to choose an audio conference option.
5. If this is your first meeting, click on the Test Speaker and Microphone option and follow the steps presented to ensure that your audio is functioning as intended. Once complete, choose the Join with Computer Audio option.

• • Note: You may check the box at the bottom of the window to join all future meetings using computer audio.
  • Note: You may alternatively use the numbers listed under the Phone Call tab to call into the meeting for audio. These phone numbers are also listed within the zoom calendar invitation. When joining audio though a phone call, you may be asked for the meeting ID and password.

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Zoom resources

• Using Zoom
• Zoom FAQs
• BCIT Privacy and Security Etiquette for Zoom
• Known Problem: Audio doesn’t work as expected when using Jabber and Zoom within a Virtual Desktop
• Frequently Asked Questions – Use of Cloud Services during COVID-19

The resources below are available from the vendor:

• Zoom’s free interactive live training webinars
• Zoom Video Tutorials
• Zoom Help Center – Zoom’s user documentation. Useful categories:
  • Scheduling Meetings
  • Joining & Starting Meetings & Webinars
  • Meeting Settings & Controls
  • Audio
  • Video
  • Screen Sharing
  • Polling for Meetings