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Using Cisco Telepresence Equipment

BCIT has installed multiple Cisco Telepresence devices located in the Burnaby and Downtown campuses. These devices utilize video and audio conferencing, desktop and file sharing using Cisco WebEx, or point to point connection with other Telepresence devices (Zoom, GotoMeeting, etc).

How to use the video conferencing units

Before the meeting starts

Send the following meeting details to all participants with instructions NOT to log in until the designated time.

How to join the meeting

  • Launch the Webex portal
  • Enter the meeting room number or Access Code for the meeting you wish to join
  • Connect to Audio: (There are three options)
    • Preferred Method: Use my Computer (uses computer microphone and speaker).
    • Call Me (system will call a provided telephone number)
    • I Will Call In (participants will call in to a portal)

How to join the meeting: audio only

Join by phone:

For moderators – starting the meeting

1. In the meeting room, log in to the conference system with the Touchpad.

    • The Host PIN is 7412
      • Important: Never forward this pin to participants!
      • Note: PINs will change every few months.
screen shot of Cisco telepresence

2. From the touch pad, Press Contacts, then Favorites.

3. Select your room from the list (eg SE01-123 Webex Room).

4. Press Call to dial into the meeting.

    • The system will automatically connect the moderator to the portal
    • The system will prompt the moderator for the PIN number: – 7412# .

5. On your computer, Launch the Webex portal

6. Enter the meeting room number or Access Code for the meeting you wish to join

  • Important: The moderator or other participants in the room should not connect to audio on their computer. The audio is already connected to the Telepresence system and additional systems will cause an audio feedback problem.

Conference room information

* – indicates that use of the room requires departmental approval

Burnaby

Room Access Code Local Phone Number SIP Model Capacity
SE02-213 (Townsquare C) 801 702 284 7896 604-622-7896 SE02-213@bcit.ca SX80 55
SE02-214 (Townsquare D) 801 439 725 7897 604-622-7897 SE02-214@bcit.ca SX80 140
SE06-224 801 474 014 8132 604-456-8132 SE06-224@bcit.ca Cisco Board 85 8
SE12-334 * 807 154 681 4088 604-453-4088 SE12-334@bcit.ca Cisco MX800 16
SE12-336 * 807 187 790 4989 604-431-4989 SE12-336@bcit.ca Cisco MX700 7
SE14-142 807 414 714 7898 604-622-7898 SE14-142@bcit.ca Cisco MX700 12
SE40-120 (Royal Oak Boardroom) 802 842 673 7899 604-622-7899 SE40-120@bcit.ca SX80 25
SW02-108 * 805 394 953 8365 604-432-8365 SW02-108@bcit.ca SX20 12
SW02-158 * 802 722 358 8553 604-432-8553 SW02-158@bcit.ca Cisco Room Kit 10
NE09-213 * 177 377 2720 7892 604-622-7892 NE09-213@bcit.ca Cisco Board 70 2
NE25-102C * 177 132 0197 7891 604-622-7891 NE25-102C@bcit.ca Cisco Board 85 4
NW01-100B * 801 140 477 7895 604-622-7895 NW01-100B@bcit.ca Cisco Board 55 6
NW04-2091 2451 971 5612 1710 604-331-1710 NW04-2091@bcit.ca Cisco Room Kit Plus 2
NW04-2100 2468 736 6947 1711 604-331-1711 NW04-2100@bcit.ca Cisco Room Kit Plus 8
NW04-4113 2468 064 0512 1712 604-331-1712 NW04-4113@bcit.ca Cisco Room Kit Plus 10

Downtown

Room Access Code Local Phone Number SIP Model Capacity
DTC-230 2464 137 7765 N/A N/A N/A Webex Room Phone 20
DTC-240 2458 625 5966 1717 778-331-1717 DTC-240@bcit.ca Cisco Room Kit Plus 10
DTC-272 * 803 962 465 7765 604-412-7765 DTC-272@bcit.ca Cisco MX800 20
DTC-277 * 2469 315 8423 1713 778-331-1713 DTC-277@bcit.ca Cisco Room Kit Plus 20
DTC-281 2460 375 5856 N/A N/A N/A Cisco Board Pro 6
DTC-284 2459 808 2935 N/A N/A N/A Cisco Board Pro 6
DTC-619 808 689 641 7766 604-412-7766 DTC-619@bcit.ca Cisco MX700 9