Using Cisco Telepresence Equipment

How to use the video conferencing units

Before the meeting starts

Send the following meeting details to all participants with instructions NOT to log in until the designated time.

How to join the meeting

• Launch the Webex portal
• Enter the meeting room number or Access Code for the meeting you wish to join
• Connect to Audio: (There are three options)
  • Preferred Method: Use my Computer (uses computer microphone and speaker).
  • Call Me (system will call a provided telephone number)
  • I Will Call In (participants will call in to a portal)

How to join the meeting: audio only

Join by phone:

• +1-416-915-8942 Canada Toll
• 1-855-244-8680 Canada Toll Free
• Access code: Room and Access code info

For moderators – starting the meeting

1. In the meeting room, log in to the conference system with the Touchpad.

• • The Host PIN is 7412
    • Important: Never forward this pin to participants!
    • Note: PINs will change every few months.

2. From the touch pad, Press Contacts, then Favorites.

3. Select your room from the list (eg SE01-123 Webex Room).

4. Press Call to dial into the meeting.

• • The system will automatically connect the moderator to the portal
  • The system will prompt the moderator for the PIN number: – 7412# .

5. On your computer, Launch the Webex portal

6. Enter the meeting room number or Access Code for the meeting you wish to join

• Important: The moderator or other participants in the room should not connect to audio on their computer. The audio is already connected to the Telepresence system and additional systems will cause an audio feedback problem.

Conference room information

* – indicates that use of the room requires departmental approval

Burnaby

Downtown