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Using Cisco Telepresence Equipment

BCIT has installed multiple Cisco Telepresence devices located in the Burnaby and Downtown campuses. These devices utilize video and audio conferencing, desktop and file sharing using Cisco WebEx, or point to point connection with other Telepresence devices (Zoom, GotoMeeting, etc).

How to use the video conferencing units

Before the meeting starts

Send the following meeting details to all participants with instructions NOT to log in until the designated time.

How to join the meeting

  • Launch the Webex portal
  • Enter the meeting room number or Access Code for the meeting you wish to join
  • Connect to Audio: (There are three options)
    • Preferred Method: Use my Computer (uses computer microphone and speaker).
    • Call Me (system will call a provided telephone number)
    • I Will Call In (participants will call in to a portal)

How to join the meeting: audio only

Join by phone:

For moderators – starting the meeting

1. In the meeting room, log in to the conference system with the Touchpad.

    • The Host PIN is 7412
      • Important: Never forward this pin to participants!
      • Note: PINs will change every few months.
screen shot of Cisco telepresence

2. From the touch pad, Press Contacts, then Favorites.

3. Select your room from the list (eg SE01-123 Webex Room).

4. Press Call to dial into the meeting.

    • The system will automatically connect the moderator to the portal
    • The system will prompt the moderator for the PIN number: – 7412# .

5. On your computer, Launch the Webex portal

6. Enter the meeting room number or Access Code for the meeting you wish to join

  • Important: The moderator or other participants in the room should not connect to audio on their computer. The audio is already connected to the Telepresence system and additional systems will cause an audio feedback problem.

Conference room information


Room Access Code Local Phone Number SIP Model Capacity
SE02-213 (Townsquare C) 801 702 284 7896 604-622-7896 SX80 55
SE02-214 (Townsquare D) 801 439 725 7897 604-622-7897 SX80 140
SE12-334 807 154 681 4088 604-453-4088 MX800 16
SE12-336 807 187 790 4989 604-431-4989 MX700 7
SE40-120 (Royal Oak Boardroom) 802 842 673 7899 604-622-7899 SX80 25
SE14-142 807 414 714 7898 604-622-7898 MX700 12
SW02-108 805 394 953 8365 604-432-8365 SX20 12
SW02-158 802 722 358 8553 604-432-8553 WebEx Room Kit 10


Room Access Code Local Phone Number SIP Model Capacity
DTC-272 803 962 465 7765 604-412-7765 MX800 4
DTC-619 808 689 641 7766 604-412-7766 MX700 9